Privacy Policy

Privacy Policy

Who We Are

The FNZ Group is made up of different legal entities which act as data controllers in relation to the processing described in this privacy policy, details of which can be found here: https://www.fnz.com/info/legal

This privacy policy is issued on behalf of the FNZ Group so when we mention "FNZ", "we", "us" or "our" in this privacy policy, we are referring to the relevant company in the FNZ Group responsible for processing your data.

This privacy policy is issued by FNZ UK Limited, as the operator of this website on behalf of the FNZ Group entities who are data controllers in relation to the processing described in this privacy policy. FNZ (UK) Ltd is a company incorporated under the Companies Acts with company number 05435760, whose registered office is at Suite 1, 3rd Floor 11-12 St. James's Square, London, United Kingdom, SW1Y 4LB. FNZ UK's principal place of business is at No 1 Tanfield, Edinburgh, EH3 5DA. Our telephone number is: +44 (0) 303 333 3330.

Members of the FNZ Group may process your personal data for the purposes set out in this privacy policy, and may also carry out other processing, for any additional purposes that may be separately notified by them to you. Therefore, it is important that you read this privacy policy together with any other privacy policy or fair processing notice provided to you by any FNZ Group company. This privacy policy supplements other notices and privacy policies and is not intended to override them.

FNZ (UK) Limited’s Data Protection Officer can be contacted in relation to the processing described in this privacy notice at [email protected].

Our Commitment to Privacy

We are committed to ensuring that your privacy is protected when personal information about you is provided to us.

Please read this Privacy Policy carefully. It explains:

  • The types of personal information which we hold and how it is obtained
  • The purposes for which we hold personal information and the legal basis for processing
  • How we use the personal information which we hold and who we share it with
  • For how long we hold personal information
  • Your rights in relation to your personal information; and
  • The procedures we have in place to protect your privacy.

What Personal Information Do We Hold?

We hold the following personal information:

  • Information which individuals and entities provide to us when contacting us (including through using this website) (such as their names, postal addresses, telephone numbers and e-mail addresses)
  • Contact information obtained from business contacts and prospects through events, conferences and publication of newsletters, articles and publications in the media. This information will include name, and business contact details, job role, employer entity or professional status
  • Contact details and information gathered from professional end users who agree to participate in market research on our products
  • Information obtained by us through users visiting this website (such as the user’s IP address, location and user journey through the website). We obtain this information from the users themselves and from the third parties we use to analyse our website traffic; and
  • Information about individuals who may be interested in working with, or being employed by, FNZ. This information may include name, address and contact details, information about past roles, skills, experience and qualifications and the results of pre-employment checks and assessments.

For What Purposes Do We Hold Personal Information?

Business Contacts and enquiries

We use information provided to us by individuals who have contacted us or given us business contact information for our own administrative and business development purposes. This includes responding to enquiries we receive, following up business contacts and providing information about our business and products where you have agreed to receive this information. Depending on how you have contacted us, we may respond to you by letter, e-mail, fax, telephone or SMS.

From time to time, we may invite business contacts or other professional end users to participate in market research on products developed by members of the FNZ group.

We will not send marketing communications or newsletters unless you have agreed to receive them from us. You have the right to opt out of these communications at any time by emailing [email protected]

Website Traffic

We use information obtained by us through users visiting this website for our own administrative, business and product development purposes monitor interest in our website pages, to improve the content and performance of our website and monitor and protect the security of our website. In doing so we use your IP address and session data. We undertake analysis of our website visitor data using tools provided by third party digital service providers which do not identify individual users or associate your IP address with any other data, and we may share the results at an aggregated level with our website development partners. This aggregated data is made up from statistics in respect of individual persons but will not include personally identifying information.

For information about how we use cookies and how to change your cookie preferences, please see here: https://www.fnz.com/info/legal

Recruitment

For recruitment and selection purposes we collect the following information:

  • personal contact details - name, title, addresses, telephone numbers, and personal email addresses, provided by you or the recruitment agency
  • information from your CV or gained from the sources mentioned below, about your employment history, education, skills, experience and qualifications; and
  • interview feedback, results of aptitude tests and assessments of your suitability for the role, where applicable

For referencing and pre-employment screening purposes we collect the following information:

  • references from past employers (including regulatory references if required for your role)
  • immigration status, nationality and citizenship and copies of right to work documentation
  • credit, criminal, identity, financial, fraud and sanctions checks, which include past criminal record, credit history and sanctions status; and
  • academic qualifications checks

We receive some personal data about candidates for employment from recruitment consultants, our business partners who provide us with candidate information, professional networking sites that you subscribe to, such as Linkedin, your past employers where you have nominated them as referees; credit checking agencies; fraud and sanctions checking agencies; background and criminal records checking agencies; educational establishments from whom you have gained qualifications; and any specialist firms we use to advise us on matters such as visa, immigration or tax requirements for specific situations.

We use information about potential candidates for employment or services contracts with the relevant FNZ Group entity to assess suitability for roles and opportunities that we have available.

If you submit an application through the FNZ website recruitment portal, FNZ (UK) Limited, as operator of the website, will pass the application to the appropriate FNZ Group employer entity for the role you have applied for. That FNZ entity will be the controller of your information, as potential employer entity, and will be responsible for the selection and recruitment process.

Legal basis for processing

Where UK and/or European data protection laws apply:

  • When processing your business contact, market research, website usage or recruitment candidate personal data as described above, we rely on the legal basis that the processing is in our legitimate business interests as a commercial business, and our interests are not outweighed by your privacy rights as an individual.
  • When processing immigration and right to work information in a recruitment context, we rely on the lawful basis that it is necessary for us to meet our legal obligations.
  • When processing regulatory references, and criminal records information obtained from initial screening, we rely on the lawful basis that the processing is necessary for the prevention of unlawful acts, in the public interest.

Recipients (or categories of recipients) of your personal data

We may share your personal data with:

  • Third parties who provide us with candidate information, host our candidate administration system, administer specialist assessments and carry out pre-employment checks with past employers, credit, fraud and sanctions checking agencies, background and criminal record checking agencies and educational establishments.
  • Other members of the FNZ Group, our legal, accounting and other professional advisers. and
  • Third parties to comply with any requests made to us by law enforcement or regulatory bodies and where we are required to do so by law or in connection with legal proceedings.

Transfers of personal data to countries outside the UK and/or European Economic Area (EEA) for the purposes of European and/or UK data protection laws

Due to the international nature of FNZ’s business, we will sometimes send personal data to another member of the FNZ Group. Where European and/or UK data protection laws apply, this will mean that personal data may be processed outside the UK or EEA. We will only pass personal data to other FNZ Group companies if it is necessary for the purposes outlined above.

For the purposes of UK and/or European data protection laws (where applicable), your personal data may also be processed outside the UK or EEA when we use suppliers who have global operations as part of our recruitment process. Some of the suppliers we use to provide candidate information, skills assessments, testing, and recruitment administration systems, are based outside the UK and/or EEA.

Where required by UK and/or European data protection laws, when we transfer personal data outside the UK or EEA, we will ensure that there are adequate safeguards in place to protect your personal data. Generally, these safeguards will take the form of EU approved standard contractual clauses, unless the supplier has ‘binding corporate rules’ in place within the supplier’s organisation.

Automated decision making

In carrying out the processing described in this privacy policy, we do not make any decisions about individuals (which would have a legal or similar significant effect) based solely on automated processing of their personal data.

For How Long Do We Hold Personal Information?

We will not hold on to any personal information collected for the purposes described above for longer than is reasonably necessary for those purposes, and to ensure we are able to comply with legal, regulatory and accounting requirements. We do not retain any website user data other than at an aggregated level which does not include personally identifying information. If you withdraw your consent to receive sales and marketing material, we will remove your details from our contact list.

Your rights in relation to your personal information

To the extent that UK and/or European data protection laws apply, you will have the following rights in relation to the information about you which we process as described in this privacy notice:

  • To receive a copy of your personal information, free of charge;
  • To have your information amended, if it is incomplete or incorrect;
  • To object to our processing your information, on grounds relating to your particular situation (but we can decline your request, if we can show compelling legitimate grounds for the processing which override your interests, or if we need to process your information for the establishment, exercise or defence of legal claims);
  • To require us to restrict the processing of your data, if you have asked for it to be amended or objected to our processing, until we have verified your request. You can also ask us to keep your personal data, but restrict the processing of it, if we no longer need it and would delete it, but you want us to keep it to enable you to bring or defend a legal claim;
  • To have your information deleted, if we no longer need to keep it, if you have objected to the processing and we have not demonstrated an overriding need to keep it, or if we are required by law to delete it.
  • To ask us to delete any information that you provide to us on a voluntary basis and with your express consent – in that case you can withdraw your consent at any time and ask us to delete the information;
  • To have your personal data that is processed by us electronically transferred to you, or to some-one else nominated by you, in a structured, commonly used and machine-readable format. This only applies to information you have provided to us voluntarily;
  • To lodge a complaint about our processing of your information with the relevant supervisory authority (which in the UK is the Information Commissioner’s Office (ICO))

If you wish to exercise any of these rights in relation to your personal data, please contact us at [email protected]

What Procedures Do We Use to Protect Your Privacy?

We undertake to process the personal information which we collect in accordance with the applicable laws on data protection.

We have strict security procedures covering the storage and disclosure of your information (although we do not warrant that this is the case) in order to prevent unauthorised access. This means that we may ask for proof of identity before disclosing personal information to you.

This website contains links to other websites. Equally, other websites may provide links to this website. Please be aware that we are not responsible for the privacy practices of such other websites. We encourage you to read the privacy policies, if any, of each and every website which you use.

Please note that the Internet is not a secure medium. When submitting personal information to us using the Internet, your details may not be secure from access by third parties. The submission of personal information to us using the Internet is therefore made at your own risk.

Further Important Points

If we change our privacy policy while this website remains active, we will post the new Privacy Policy on this website. This Privacy Policy was last updated on 30th March 2021.

We welcome your views about our website and our Privacy Policy. If you would like to contact us with your views, please write to us at No 1 Tanfield, Edinburgh, EH3 5DA.

You can also contact us by filling in the form at the following link:

https://www.fnz.com/info/contact-us